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This email constitutes
the second notice for the ILGA Oceania Special General Meeting (SGM). It is being sent out to
all ILGA Oceania members 21 days ahead of the general meeting in accordance
with the ILGA Oceania constitution [ILGA Oceania Constitution,
cl 31(1) & (5)] and Australian law [Associations
Incorporations Act 2009, s39 (NSW)] 1) ILGA OCEANIA BOARD NOMINATIONS [REVISED] The
details for the nominations process that were sent out in the first notice (Thursday,
03 March 2022) are being amended in this 2nd
notice (Today - Tuesday, 12 April 2022). The changes are to accommodate
the adoption of an impartial returning officer for the election, i.e. the
organisation entitled “Vero Voting”:- FORM: Download
the form [Download], print it out, get it signed,
scan it and email it to the returning officer [ReturningOfficer@verovoting.com.au]; NOTE: All nominations mistakenly
sent to the previously stated returning officers address will be
automatically forwarded onto the new returning officer; DEADLINE: Monday,
18 April 2022 (midnight in your time zone). For positions that only
receive one nomination, by the deadline for nominations, then that candidates
is automatically elected [ILGA Oceania Constitution, cl17(3)]. ----------------------------- EMERGENCY SUBMISSIONS: If there is a problem with submitting the pdf form, the nomination can
be submitted via the electronic nomination form in emergencies [Cut and Paste: https://www.surveymonkey.com/r/GYHZZ3J] 2) RULES OF NOTE a) One organisation can initially
nominate more than one person, but each successful candidate needs to be nominated
by a separate ILGA member organisation. b) Only those organisations that have paid their ILGA membership fees
for the past 3 years, by the due date (3
days before the start of the conference), will be eligible to
vote. 3)
POSITIONS ILGA Oceania Board nominations are open for each
of the 17 delegate positions on the ILGA Oceania Board [ILGA Oceania Constitution, cl16(1)]:- Executive positions a)
Co-chair (female) b)
Co-chair (general) c) Alternate
(female) [Scheduled for deletion] d)
Alternate (general) [Scheduled for deletion] e)
Treasurer f)
Secretary Portfolio Subcommittee Chairs g)
Women’s Subcommittee Chair [Click Here!] h)
Bisexual Subcommittee Chair [Click Here!] i)
Trans Subcommittee Chair [Click Here!] j)
Intersex Subcommittee Chair [Click Here!] k)
Youth Subcommittee Chair [Click Here!] m)
Disability Subcommittee Chair [Click Here!] Regional Representative n)
Pacific Island Regional Representative o) New
Zealand Regional Representative p)
Australian Regional Representative Conference Portfolio q) Conference
Convenor [Correlated to the successful regional host bid] Yours Faithfully, Simon Margan 2019-2022 ILGA
Oceania Treasurer P: +61 (0) 4 38
637 037 Regular Email: SMargan@bigpond.net.au Emergency Email: Simon.Margan2@gmail.com UMac Email: Simon.Margan@students.mq.edu.au (T): www.twitter.com/SimonMargan (I): www.instagram.com/Simon.Margan (P): www.pinterest.com.au/SimonMargan/boards ----------------------------- FURTHER DETAILS ----------------------------- 1) SGM SPECIFICS The following details are the specifics for the ILGA Oceania Special
General Meeting (SGM), acting as an ILGA Oceania Annual General
Meeting (AGM), which will held during the ILGA Oceania caucus [Tuesday,
03 May 2022 (Los Angeles, California – United States)] that is scheduled to
take place at the 30th ILGA World conference [Monday-Friday,
02-06 May 2022 (Los Angeles, California – United States)]. TIME: 4:00pm - 5:30pm [California, United States Time (UTC-8 hours)] DATE: Tuesday, 03 May 2022 (Conference Day 2) LOCATION: Melbourne
Room - The Westin, Long Beach [333 E Ocean Blvd, Long Beach, California - United States, CA 90802] Held during the
ILGA Oceania caucus [Tuesday, 03 May 2022] of the 30th ILGA World
Conference [Monday-Friday, 02 – 06 May 2022] 2) AGENDA The following is the
agenda for the ILGA Oceania SGM. According to the ILGA Oceania Constitution [ILGA
Oceania Constitution, cl31(2)], No other matters can be
discussed apart from those lists in the SGM notice. However, these agenda
items have been made specifically broad so as to cover many peripheral issues:- a) NEXT REGIONAL CONFERENCE HOST ELECTION – Elect a host for the next
ILGA Oceania regional conference, via an organised bidding process from
amongst the members of the ILGA Oceania region. A regional conference needs
to be held by ILGA Oceania, in order that an ILGA Oceania AGM can occur. Previously, the current
ILGA Oceania board has voted for a regional conference in Fiji, and a Sydney
regional conference has been discussed for 2023, however, these decisions
have not yet been endorsed by an ILGA Oceania AGM. b) PRIOR MINUTES ACCEPTANCE - Confirm the minutes of
the last ILGA Oceania AGM [Saturday - 24
October 2020, Saturday (Virtual)], held during the prior
virtual ILGA Oceania conference [Thursday
& Saturday, 22 October 2020 & 24 October 2020 (Virtual)]. c) BOARD REPORTS - Receive the reports from
the ILGA Oceania Board on the activities of ILGA Oceania since the last ILGA
Oceania AGM [24 October 2020,
Saturday (Virtual]], held at the virtual ILGA Oceania
conference [Thursday &
Saturday, 22 October 2020 & 24 October 2020 (Virtul)]. d) ELECTIONS - Elect a full set of
members of the ILGA Oceania board, in line with ILGA Oceania constitutional
requirements and ILGA Oceania standing orders’ requirements. e) PROPOSALS – Address any proposals,
e.g. proposed changes to the ILGA Oceania constitution or standing orders that
have been submitted by ILGA Oceania members, according to the ILGA Oceania
constitution’s timetable [ILGA Oceania Constitution,
cl31(10)] and NSW (Australia) legal requirements [ILGA Oceania Constitution,
cl35 - Associations Incorporation Act 2009 (NSW), s39]. f) FINANCIAL REPORTS - Accept the financial
reports to be submitted in the second half of the year (2022),
if this is possible according to the Australian “NSW Department of Fair
Trading” rules. 3) PROPOSALS The following proposals have been submitted
before the previous proscribed deadline [ILGA Oceania Constitution, cl 35; Australian law: Associations
Incorporations Act 2009 (NSW), s39] that all constitution proposals be submitted 21
days before an annual general meeting:- Proposal 1 (ILGA
Oceania Constitution) - Download Proposal 2 (ILGA Oceania Standing Orders)
- Download Proposal 3 (ILGA
Oceania Constitution) - Download Proposal 4 (ILGA
Oceania Constitution) - Download To following the historical evolution of the ILGA
Oceania constitution visit the ILGA Oceania website [Click Here!] 4) PREVIOUS AGM MINUTES The minutes of the prior ILGA Oceania Annual
General Meeting (AGM) [Saturday,
24 October 2020 (Virtual)] held during the virtual ILGA Oceania Regional
Conference [Thursday &
Saturday, 22 October 2020 & 24 October 2020 (Virtual)] will
be proposed for acceptance at this pending ILGA Oceania AGM [Tuesday, 03 May 2022
(Los Angeles, California – United States)]. LAST AGM MINUTES: [Click Here!] 5) YOUR ORGANISATION (ILGA) These are the organisational documents of ILGA
World and ILGA Oceania, including the constitutions and standing orders, that
are relevant to this conference:- ILGA OCEANIA CONSTITUTION: [Click Here!] ILGA OCEANIA STANDING ORDERS: [Click Here!] ILGA WORLD CONSTITUTION: [Click Here!] ILGA WORLD STANDING ORDERS: [Click Here!] 6) FURTHER QUERIES For
queries relating to: Election - email the returning officer [ReturningOfficer@verovoting.com.au]. ILGA
Oceania Contingent – email ILGA Oceania [ILGAOceania@gmail.com],
and cc: the current Co-Chairs, i.e. Ken Moala [KenMoala@hotmail.com]
and Miki Wali [MikiWali7@gmail.com] ILGA World conference – email the chairing pool [ChairingPool@ilga.org]
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