1ST NOTICE:

4TH ILGA OCEANIA REGIONAL CONFERENCE – VIRTUAL (22-24 OCTOBER 2020) [AGM: 24 OCTOBER 2020]

(Sent: Friday, 24 July 2020)

 

To ILGA Oceania Members,

 

In consideration of the issues surrounding the Covid-19 pandemic, the 4th biennial ILGA Oceania regional conference will be held in virtual space this year (2020). As part of this conference, ILGA Oceania holds its Annual General Meeting (AGM). This email contains information about this combined event and is the official 1st notice for the ILGA Oceania AGM, sent 3 months prior to the AGM date [ILGA Oceania Constitution, s31(3)]

 

DATE: 

CONFERENCE: Thursday - Saturday (22 October 2020 – 24 October 2020)

AGM: Saturday (24 October 2020)

TIME: 

9:00pm - 5:00pm [Daily] 

LOCATION: 

Virtual Space

HOST: 

DIVERSITY NC [New Caledonia]

 

For queries on any part of the process, please email Bisexual@board.ilga.org.

 

__________________________________________________________________________________________________

Yours Faithfully, Rāwā Mahu Karetai MinstD 

2019-2020 ILGA Oceania Secretary
Tukika ko ia/ia/tāna, mātau/ mātou - Pronoms : il/elle/elle, eux/elles/leur - Pronouns: he/him/his, them/they/their

Secrétaire de l'ILGA Océanie / ILGA Oceania Secretary

Nama WaeaNuméro de téléphone: +64 27 405 1883

Pae tukutuku / site web: http://www.ilgaoceania.life

Īmēra / e-mail: Bisexual@board.ilga.org

__________________________________________________________________________________________________

 

NOTICE TIMETABLE:

 

1) REGISTRATION (ILGA Oceania Conference)

 

We invite you to register for attendance at the 4th ILGA Oceania Regional Conference [Thursday, 22 October 2020 – Saturday, 24 October 2020] by completing this online registration form:-

         

ONLINE REGISTRATION FORM: [Click Here!]

DEADLINE: Thursday, 20 October 2020 (midnight – in your time zone)

[NOTE: Registrations can occur during the start of the conference]

 

2) AGENDA ITEMS (ILGA Oceania Conference & AGM)

 

To put an issue on the agenda of the 4th ILGA Oceania Regional Conference [Thursday, 22 October 2020 – Saturday, 24 October 2020], especially for the AGM [Saturday, 24 October 2020], you need to be submit the proposal on the official proposal form:-

         

DEADLINE: Thursday, 24 September 2020

ONLINE PROPOSAL SUBMISSION FORM: [Click Here!] (midnight – in your time zone)

 

3) Proxy & Internet Participation (ILGA Oceania Conference)

 

If you lack the ability to participate in person in this 4th ILGA Oceania Conference [Thursday, 22 October 2020 – Saturday, 24 October 2020], all is not lost!

 

PROXIES

 

Proxies can be submitted, by any representative of an ILGA Oceania member, to allow any conference attendees to vote as they would at the ILGA Oceania regional conference, as if they were present. However, there is a limit of 4 proxies per delegate [ILGA Oceania Constitution, s37(2)] and all proxies must be submitted by the registration session end at the start of the conference.

 

DEADLINE: Thursday, 22 October 2020 (midnight – in your time zone)

[NOTE: This is the start of the conference]

ONLINE APPLICATION FORM: [Click Here!]

 

4) Session Applications (ILGA Oceania Conference)

 

Are you knowledgeable about a particular topic? If you are interested in giving a session at the conference, please complete the proposed seminar session form and send it to us. We will be happy to try to schedule your idea into the conference timetable.

 

ONLINE APPLICATION FORM: [Click Here!]

 

5) Nomination Form (ILGA Oceania AGM)

 

ILGA Oceania Board Nominations will be open soon and available for one of the 12 delegate positions on the 5th ILGA Oceania Board, as follows:

 

Executive positions

1) Co-convenor (female)

2) Co-Convenor (general)

3) Alternate (female)

4) Alternate (general)

5) Treasurer

6) Secretary

Portfolio Subcommittee Chairs

1) Women’s Subcommittee Chair [Click Here!]

2) Bisexual Subcommittee Chair [Click Here!]

3) Trans Subcommittee Chair [Click Here!]

4) Intersex Subcommittee Chair [Click Here!]

5) Youth Subcommittee Chair [Click Here!]
6) Elder Subcommittee Chair [
Click Here!]

 

DEADLINE: Friday, 09 October 2020 (midnight – in your time zone)

ONLINE NOMINATION FORM: [Click Here!]

ELECTIONS: AGM [Saturday, 24 October 2020].

 

NOTE: If you want to run for an ILGA Oceania Board position, you need to ensure that your member organisation is up to date with their ILGA World membership fees. Please contact us, if you want assistance or information on how to get your LGBTI organisation’s ILGA membership fee paid (Bisexual@board.ilga.org). [NOTE: These fees can be paid at the commencement of the ILGA Oceania conference event.]

 

6) PROPOSALS (ILGA Oceania AGM)

 

As part of the upcoming AGM [Saturday, 24 October 2020], at the Virtual 4th ILGA Oceania Regional Conference [Thursday, 22 October 2020 – Saturday, 24 October 2020], there will be an opportunity to amend the governing document of ILGA Oceania, including the ILGA Oceania Constitution, Standing Orders and Official Policy etc, to ensure that ILGA Oceania best serves the needs of both LGBTI people in the Oceania region and globally through ILGA World. If you believe there are some changes needed, then now is your chance to propose them.

 

DEADLINE: Thursday, 24 September 2020

ONLINE PROPOSAL SUBMISSION FORM: [Click Here!] (midnight – in your time zone)

 

Only representatives of ILGA Oceania member LGBTI organisations may put forward such proposals. For queries on any part of the process, please email Bisexual@board.ilga.org.

 

7) PREVIOUS AGM MINUTES

 

The minutes of the ILGA Oceania Special General Meeting (SGM) [Tuesday, 19 March 2019 (New Zealand, Wellington)], which was acting as the ILGA Oceania’s AGM, held during the ILGA Oceania caucus at the ILGA Oceania World Conference [Monday, 18 March 2019 – Friday, 22 March 2019 (New Zealand, Wellington)] will be proposed for acceptance at this pending ILGA Oceania AGM (24 October 2018) at this 4th ILGA Oceania Regional Conference [Thursday, 22 October 2020 – Saturday, 24 October 2020].

 

LAST AGM MINUTES: [Click Here!]

 

8) YOUR ORGANISATION (ILGA)

 

These are the organisation documents, including the constitutions and standing orders, that are relevant to this conference.

 

ILGA OCEANIA CONSTUTION: [Click Here!]

ILGA OCEANIA STANDING ORDERS: [Click Here!]

ILGA WORLD CONSTUTION: [Click Here!]

ILGA WORLD STANDING ORDERS: [Click Here!]